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Providing Help and Support

For help or questions regarding the use of HEALTHeLINK or to make changes to user accounts, contact our Help Desk at      1-877-895-4724 (716-842-6343) or email 

The Help Desk is staffed on non-federal holidays Monday through Friday from 7:00 a.m. to 7:00 p.m. (EST), which are defined as business hours. 

During non-business hours, support is provided by on-call personnel. All callers to the Help Desk also have the option to leave a voicemail with a call back number. 


Participant Service & Support Policy

The service level expectations for the Help Desk are as follows:

  • During business hours, the Help Desk will answer 85% of the incoming phone calls within two (2) minutes.
  • During non-business hours, an automated service allows callers to identify a call as critical.
    • Non-Critical: call is routed to voicemail, for handling during normal business hours as outlined above.
    • Critical: call is routed to an on-call support agent for information gathering. The issue is escalated to a Level 1 agent, who will follow-up with the called within 60 minutes. If the issue cannot be resolved, it will be escalated to a Level 2 agent for triage and closed when appropriate.
  • When a support request is received by phone or by email, Help Desk personnel will open a ticket and triage the request to be Level 1 or Level 2.
    • Level 1 support: the service agent is able to resolve the issue at the time of call placement or ticket creation; in this case, the ticket is closed after verifying with the customer that the issue has been resolved satisfactorily.
    • Level 2 support: If Level 1 support is unable to address the issue, it is escalated to Level 2 support and routed to the appropriate specialist to be addressed.
  • Issues are assigned a severity as follows:
    • Critical – System Outages impacting multiple customer or Security/Privacy Issue
    • High – A problem, which is causing extreme inconvenience to users or practices, but which is not preventing system access
    • Medium – A problem which consistently causes inconvenience to some users or practices but for which a reasonable workaround exists
    • Low – A problem which sometimes causes inconvenience to a limited number of users but for which a reasonable workaround exists, or a request for a change in system access or service

System Availability

The availability of all customer-facing production systems is tracked and reported each month to the appropriate Operating Committee, which includes a summary of each outage, root cause, resolution, and preventative measures.